Guidelines for All Presenters
The following list contains general information about the East-West Center International Graduate Student Conference:
  1. On the Opening Day (Thursday), please register at the reception desk between 1 pm - 4 pm and collect your name tag and conference package. The registration will be located on the outdoor lanai, in front of the Imin Conference Center, from 1:00 - 4:00 pm. On the following days (Friday and Saturday), the registration table will be located on the second floor of the Imin Conference Center, near the top of the stairs on the mountain side of the building. For those of you who need a receipt, please ask for it at the registration table.
  2. The Conference Opening Ceremony will be at Keoni Auditorium, Imin Conference Center. All registered participants are warmly invited to the reception that follows the Opening Ceremony at Wailana Room.
  3. Please wear your name tag to all conference meals.
  4. All conference rooms are equipped with LCD projectors and PC laptops.  For Mac users, please be advised that we do not provide a converter (so we prefer you do the presentation in Windows format).
    1. For those of you who would like to use PowerPoint or other laptop-based presentations, please email your presentation file to before February 7 so that we can save it to the laptop assigned to your presentation room. Files should be labelled according to the following format: LAST-NAME-First-Initial-Title (e.g., Anderson-B-REimagining-Communities-in-Java).
    2.  You can also upload your presentation during registration on Thursday between 1 pm to 4pm. Please locate the correct laptop computer (by room name) and upload your presentation into the correct folder (by panel session number).  Please also note that, while we will make every effort to provide technical support, it is possible that due to circumstances beyond our and your control, the projector or laptop may not work. We recommend testing your files on registration day. Please be prepared to give your talk without such aids, if necessary. Backups of your files, including audio and visual files embedded into a powerpoint or universally-readable versions (e.g., PDF versions of a powerpoint) are recommended (Note: Presenters are not required to use the PowerPoint presentation. It is optional.)
  5. Please bring pen/pencil and paper to the conference in case you would like to take notes. Each presenter will have 15 minutes for their presentation plus 5 -10 minutes for individual Q and A.  Each presentation has to start and end on time, since the schedules for each room are coordinated with other sessions.  The moderator will notify you when you have 5 minutes left, so that you can get ready to wrap up your presentation.  If you reach 15 minutes, the moderator may ask you to leave the podium or stop your presentation.  After all presenters have given their presentation, remaining time will be devoted to group panel discussion. 
  6. Please note that moderators may either open your individual 5 -10 minutes Q and A session right after your presentation or may save the time for the panel Q and A session at the end of the session.
  7. Each presentation room is about the same size as a regular class room, or even smaller, so you will not need a microphone.
  8. For those of you receiving a Travel Grant Award, please sign your award agreement and pick up your check at the Reception desk. Those coming from abroad are forewarned that they should cash their Travel Grant Award checks on the two working days of the conference (Thursday and Friday). Please do NOT forget to bring the requisite Tax Form papers as previously instructed.
  9. You are not required to submit your research paper. 
Poster Guidelines and Suggestions for IGSC

Do not mail your poster presentation in advance – bring it with you to the conference.

Should you wish to print your poster in Honolulu, you can connect with Kinkos (, Copy Hut (, or Professional Image (

Please be ready to put your poster up on a display we will provide during the morning coffee break on day 2 of the conference. An A0-sized bulletin board (see specs below) will have been allocated to your poster marked by a label with your name. A helper will be available to advise you if necessary. You should remove your poster on the last afternoon of the conference; we cannot take responsibility for posters left up after this time. There will be poster sessions during the tea breaks on days 2 and 3. When possible, please stand by your poster during sessions to answer questions. Do make the most of the chance to introduce yourself and discuss your work.

Your poster must be designed to fit on an A0 landscape poster board (840 mm vertical x 1188 mm horizontal). We will supply a bulletin board and tape or pins.

When designing your poster think about how people read posters. You want to grab the attention of people wandering past. There are lots of ways of doing a good poster but below are some key points:

  1. The best posters use images imaginatively to draw the reader in and communicate the topic of the poster without the reader having to read a word.
  2. Think about your title – an interesting title which gets to the heart of what the poster is about and why it matters is more attractive than a technically correct title with scientific names and lots of jargon.
  3. No text on the poster should be too small to read from a distance of about 1.8m (6 feet). The bigger the better (within reason).
  4. Generally, you’ll have to redraw your figures for your poster – not just cut and paste them from a paper or thesis chapter. The rules about being able to read text from 1.8m applies even more so to the legends and axes on graphs.
  5. This is a graduate conference with a very mixed and interdisciplinary audience. Do avoid technical jargon and acronyms.
  6. Do think about the message of your poster. Could someone get to the end of your poster and think ‘so what?’ If so then you need to be more explicit about what makes your study compelling.
  7. Do consider including a picture of yourself (maybe in the field) so that someone who reads your poster and wants to meet you to learn more can easily find you.
  8. Don’t forget to include names of collaborators and logos of funders or your host institution.
  9. Tell us how to find out more – some people include a web or email address or even a QR code leading to a website, and some people have a sign-up sheet where people can leave their email address if they want to hear more. If you are on Twitter consider uploading your poster to a slide share website such as and tweeting your poster with the conference hashtag (this can attract people to your poster for a chat as well as allowing those following the conference from afar to see your work).
  10. The more creative and imaginative the better!